How to Craft a Compelling Resignation Withdrawal mail: Templates & Tips

Have you recently submitted a resignation withdrawal mail at work, only to realise it was a mistake? It happens more often than you might think. The good news is that you have the opportunity to rectify your decision. This blog will show you how to professionally write a resignation withdrawal mail with a sample.

Writing a resignation withdrawal mail can be challenging, especially if you’re unsure about what to include or how to write it. This article will help you write a letter to retract your resignation professionally and effectively. We’ll discuss when you should write one, the benefits of doing so, and provide tips and a sample to help you draft your letter.

What is a Resignation Withdrawal Mail?

A resignation withdrawal mail is an email or letter you send to your employer or supervisor when you no longer wish to resign from your position. This type of communication is crucial when you’ve had a change of heart after submitting your initial letter of resignation. Whether you’re working part-time while studying or in an internship, knowing how to properly withdraw your resignation can be a valuable skill.

Why You Need to Write a Resignation Withdrawal Mail?

There are several reasons why a working employee might need to send a resignation withdrawal mail:

1. You’ve resolved the issues that led to your initial decision to resign
2. You’ve received a better offer from your current employer
3. Your personal circumstances have changed
4. You’ve reconsidered your career goals

Whatever your reason, it’s essential to know how to craft a professional resignation revoke mail to maintain a positive relationship with your employer.

How To Start An Application for Withdrawing a Resignation Letter?

Withdrawing a resignation withdrawal mail can be a sensitive task. Here’s how to start your application effectively:

1. Address the Right Person: Begin your application by addressing your immediate supervisor or the HR department. Use a formal greeting like “Dear [Manager’s Name].”

2. State Your Purpose Clearly: In the opening sentence, clearly mention that you are writing to withdraw your resignation letter. For example: “I hope this message finds you well. I am writing to formally withdraw my resignation letter, which was submitted on [date].”

3. Express Your Reasons: Briefly explain why you wish to stay. Keep it positive and professional. For example, you might say, “After careful consideration, I have realised that I value my position and the team greatly.”

4. Show Appreciation: Thank your employer for their understanding and support. A simple line like: “I appreciate your understanding during this time.”

5. Close Formally: End your application with a formal closing such as: “Thank you for considering my request. I look forward to your positive response.” Sign off with “Sincerely” or “Best regards,” followed by your name.

6. Keep It Concise: Ensure your application is brief and to the point, ideally within one page.

Resignation Withdrawal Mail Format

Understanding the proper format for a resignation withdrawal mail is crucial for ensuring your request is taken seriously and processed efficiently. Here’s a detailed breakdown of the format you should follow:

1. Subject Line

Your subject line should be clear and concise, immediately indicating the purpose of your email. For example:

• “Resignation Withdrawal Request – [Your Name]”
• “Withdrawal of Resignation Dated [Date] – [Your Name]”

2. Salutation

Begin with a professional greeting. If you know the name of the person you’re addressing, use it. For example:

• “Dear Mr./Ms. [Last Name],”
• “Dear [First Name],” (if you have a more casual relationship)
• “Dear HR Manager,” (if you’re unsure who to address)

3. Opening Paragraph

Start with a clear statement of your intention to withdraw your resignation. Include the date of your original resignation letter. For example:

• “I am writing to formally withdraw my resignation submitted on [date of resignation]. I no longer wish to resign from my position as [Your Job Title] at [Company Name].”

4. Body Paragraphs

Explanation (Optional)

If you choose to explain your change of heart, keep it brief and professional. For example:

• “After careful consideration and discussions with my family, I have realized that continuing my role at [Company Name] aligns better with my current career goals and personal circumstances.”

Gratitude and Commitment

Express your appreciation for the opportunity to reconsider and reaffirm your commitment to the role. For example:

• “I am grateful for the opportunity to continue my employment with [Company Name]. I remain committed to my responsibilities and look forward to contributing to our team’s success.”

5. Closing Paragraph

End with a polite request for confirmation and offer to discuss further if needed. For example:

• “I would appreciate your confirmation that my resignation withdrawal has been accepted. If you need any further information or would like to discuss this matter, please don’t hesitate to contact me.”

6. Sign-off

Use a professional closing followed by your full name. For example:

• “Sincerely,”
• “Best regards,”
• “Thank you,”
• [Your Full Name]

7. Contact Information

Include your contact details below your name:

• [Your Phone Number]
• [Your Email Address]

Simple Resignation Withdrawal Letter to Manager

Here’s how all these elements come together in a simple resignation withdrawal mail to manager, below is a simple resignation withdrawal letter to help you revoke your resignation:

Dear Sir,

I am writing to inform you that I have decided to stay with [ABC Corp] and withdraw my resignation dated on [16th June, 2023].

I carefully considered my decision and spoke with my family and friends before making this choice. Also, I appreciate the opportunities and experiences I’ve had with the company and believe I still have a lot to contribute. I’m apologizing if my initial resignation caused any inconvenience to the company.

I hope that my decision to withdraw my resignation will not have any negative consequences, and I am committed to working hard and continuing to contribute to the company’s success. Thank you for your understanding, and I look forward to continuing to work with the company.

Sincerely,

Megha
(555) 123-4567
megha.sharma@email.com

👉 Also Read: Types of Letters with Examples

How to Write an Effective Resignation Withdrawal Mail

Writing a resignation withdrawal mail doesn’t have to be complicated. Follow these simple steps to create a clear and professional message:

1. Start with a Clear Subject Line

Your subject line should be straightforward and to the point. For example:

• “Withdrawal of Resignation – [Your Name]”
• “Request to Revoke Resignation – [Your Name]”

2. Address the Right Person

Begin your email by addressing the appropriate person, typically your immediate supervisor or the HR representative you initially sent your resignation to.

3. State Your Intent Clearly

In the opening paragraph, clearly state that you wish to withdraw your resignation. Be direct and concise.

• Example: “I am writing to formally withdraw my resignation submitted on [date of resignation]. I no longer wish to resign from my position as [your job title] at [company name].”

4. Explain Your Reason (Optional)

While not mandatory, providing a brief explanation for your change of heart can help your employer understand your decision better.

5. Express Gratitude

Thank your employer for their understanding and consideration of your request.

6. Reaffirm Your Commitment

Conclude by expressing your commitment to your role and the company.

7. Sign Off Professionally

End your email with a professional closing, such as “Sincerely” or “Best regards,” followed by your name.

Samples of Resignation Withdrawal Mail

1. Sample Email 1: Short and Professional

Subject: Request to Withdraw Resignation
Dear [Manager’s Name],

I hope this email finds you well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Resignation Submission Date]. After careful consideration, I have decided that I would like to continue my employment with [Company Name].

I apologize for any inconvenience my initial resignation may have caused and appreciate your understanding in this matter. I remain committed to contributing to the team and achieving our goals.
Thank you for your consideration.

Sincerely,

[Your Full Name]
[Your Job Title]
[Your Contact Information]

2. Sample Email 2: Detailed Explanation

Subject: Withdrawal of Resignation Request
Dear [Manager’s Name],

I hope you are doing well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Resignation Submission Date].

Upon further reflection and discussions with my family, I have realized that continuing my career with [Company Name] is the best decision for my professional growth and personal fulfillment. I am genuinely passionate about the work we do here and the team we have built.

I apologize for any disruption my initial resignation may have caused and would like to reassure you of my continued dedication to our projects and objectives. I look forward to continuing to contribute to the success of our team.

Thank you for your understanding and support.

Sincerely,

[Your Full Name]
[Your Job Title]
[Your Contact Information]

3. Simple Resignation Withdrawal Letter to School

Priya Sharma
123, Shanti Nagar
Mumbai, Maharashtra, 400001
priya.sharma@example.com
+91-9876543210
23 July 2024

The Principal
St. Xavier’s High School
45, Church Road
Mumbai, Maharashtra, 400002

Dear Mr. Rao,

I am writing to formally withdraw my resignation letter submitted on 15 July 2024. After careful consideration and discussions with my family, I have decided to continue my position as Mathematics Teacher at St. Xavier’s High School.

I deeply regret any inconvenience my previous resignation may have caused and I am fully committed to resuming my duties with renewed dedication and enthusiasm.

I hope for your understanding and support in this matter.

Thank you.

Yours sincerely,

Priya Sharma

4. Simple Resignation Withdrawal Mail to HR

Amit Sharma
123, Green Park Apartments
Gudgaon, UttarPradesh, 400056
amit.sharma@example.com
+91-9876543210

23rd July 2024

Mr. Rajesh Kumar
HR Manager
Tech Solutions Pvt. Ltd.
456, Corporate Park
Mumbai, Maharashtra, 400051

Dear Mr. Kumar,

Subject: Withdrawal of Resignation

I hope this letter finds you well. I am writing to formally withdraw my resignation letter dated 10th July 2024, which was submitted with the intention of resigning from my position as Senior Software Engineer at Tech Solutions Pvt. Ltd. After careful consideration and reflection, I have decided to continue my association with the company.

I sincerely apologize for any inconvenience or disruption my initial resignation may have caused. The decision to withdraw my resignation stems from my continued interest and commitment to contributing to Tech Solutions Pvt. Ltd. I genuinely value the opportunities for growth and development that this organization has provided me and am eager to continue working with the team.

I kindly request you to process my resignation withdrawal and confirm the same at your earliest convenience. I am more than willing to discuss any further details or formalities required for this process.

Thank you for your understanding and support. I look forward to continuing my journey with Tech Solutions Pvt. Ltd. and contributing to its ongoing success.

Yours sincerely,

Amit Sharma
Senior Software Engineer

Tips to Write a Resignation Withdrawal Mail

Follow these tips to learn how to write a professional email to withdraw your resignation request- 

1. Use Correct Email Format to Revoke Resignation

It is essential to use a professional email format while sending such emails. Below is a sample format of sending the resignation withdrawal email.

2. Stay Polite and Professional 

When you write a letter to withdraw your resignation, it’s essential to maintain a courteous and respectful tone, even if you feel upset or frustrated. Refrain from using blaming words or showing negative emotions. 

3. Explain your Reasons in the Email

Give a brief explanation of why you are withdrawing your resignation. This will help your employer understand your change of heart and may even open the door for further discussion. Be honest but tactful in your explanation. 

4. Thank the Company in the Letter 

Let your employer know that you’re grateful for the chance to work with the company. Express your appreciation for the experience and skills you acquired during your time there. 

5. Ask for a Meeting 

Try to ask your boss for a meeting to discuss the situation. This can help make sure that they accept your decision to withdraw quickly and also give you a chance to communicate more. 

6. Follow Up with Your Employer 

After submitting the letter, check with your employer to make sure they accept your withdrawal. This way you’ll know the progress of your withdrawal and avoid any confusion or communication problems in terms of your employment contract.

Common Mistakes to Avoid in Your Resignation Withdrawal Mail

When crafting your resignation email template, be sure to avoid these common pitfalls:

• Being too casual: Remember, this is a formal communication.
• Oversharing: While you can provide a brief explanation, avoid going into too much detail about your personal circumstances.
• Making demands: Your resignation withdrawal mail is a request, not a list of demands.
• Burning bridges: Even if you’re eventually planning to leave, keep the tone positive and professional.

👉 Also Read: Avoid these Mistakes During Your Notice Period

What to Do If Your Resignation Withdrawal is Rejected

Sometimes, an employer may not be able to accept your resignation withdrawal. If this happens:

• Stay professional: Thank them for considering your request.
• Ask for feedback: Understanding their decision can help you in future career moves.
• Discuss alternatives: If possible, explore options like a later end date or part-time work.
• Learn from the experience: Use this as a learning opportunity for future career decisions.

👉 Also Read: How to Reject a Job Offer

Alternatives to a Resignation Withdrawal Mail

If your attempt to retract your resignation is unsuccessful, don’t despair! It might be a blessing in disguise. See it as an opportunity to:

• Renegotiate Your Current Role: If certain aspects of your job led to your resignation, use this as a chance to discuss potential improvements with your manager.
• Explore Internal Opportunities: Your company might have other open positions that better align with your goals.
• Start Your Job Search: Embrace the change and start looking for a new role that truly excites you.

The Importance of Careful Decision-Making

This situation highlights the importance of carefully considering your decisions in your professional life. Before submitting a resignation letter email or letter, take time to:

• Reflect on your reasons for wanting to leave
• Discuss your concerns with your supervisor or HR
• Consider the long-term implications of your decision
• Explore alternatives to resignation, such as a leave of absence or role change

By taking these steps, you can avoid the need for a resignation withdrawal mail in the future.

👉 Check Out: Resignation withdrawal letter PDF

Conclusion

Writing a resignation withdrawal mail can seem daunting, but with the right approach, it can be a straightforward process. Remember to be clear, concise, and professional in your communication. Whether you’re a working professional or an student in a part-time job or an internship, knowing how to properly withdraw your resignation is a valuable skill that can help you navigate your early career experiences with confidence. Did you know that staying longer at a company can drastically improve your job satisfaction.

By following the guidelines and template provided in this guide, you’ll be well-equipped to handle this situation professionally. Remember, it’s always better to take the time to think through your decisions carefully before submitting a resignation letter. However, if you find yourself needing to send a resignation withdrawal mail, you now have the tools to do so effectively. also learn How to Apologize for a Mistake Professionally by clicking on the link.

👉 Evaluate various career choices to choose the right career path for yourself. Dive into our guide on Career Advice.

Frequently Asked Questions (FAQs)

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