Quick Summary
- A resignation withdrawal mail is a formal request to revoke a previously submitted resignation, typically sent to your supervisor or HR department.
- Key elements: Clear subject line, withdraw intent, brief reason (optional), thanks, commitment.
- Writing tips: Be prompt, concise, respectful, proofread, and follow up (if needed).
Table of Contents
Have you ever changed your mind after resigning from a job? It happens! Sometimes, after giving notice, you might realize you made a hasty decision. If you find yourself in this situation, a Resignation Withdrawal Mail is what you need.
In this article, we will guide you through everything you need to know about a Resignation Withdrawal Mail, including what it is, why it might be necessary, and how to write an effective one. Our goal is to provide you with valuable information, helping you understand and utilize resignation withdrawal mails effectively.
What is a Resignation Withdrawal Mail?
A Resignation Withdrawal Mail is a formal email or letter sent to an employer to request the retraction of a previously submitted resignation. It is a way to communicate your desire to continue working with the organization despite initially deciding to leave.
Key Points:
- Formal Communication: It must be written professionally.
- Intent to Stay: Clearly express your intention to withdraw the resignation.
- Polite and Respectful: Maintain a courteous tone throughout the mail.
Why Write a Resignation Withdrawal Mail?
There are several reasons why someone might want to write a resignation withdrawal mail. Understanding these reasons can help you determine if this step is right for you.
Common Reasons:
- Change in Personal Circumstances: Personal situations such as family issues or health concerns may change, prompting a reconsideration of the resignation.
- Better Understanding: Sometimes, a better understanding of the job role or organization can lead to a decision to stay.
- Retaining Job Security: Realizing the benefits of job security in the current organization.
- Improved Working Conditions: Positive changes in the workplace environment or management can influence the decision.
Benefits:
- Job Continuity: Ensures uninterrupted employment.
- Avoiding Job Search Hassle: Saves time and effort involved in job hunting.
- Maintaining Professional Relationships: Helps in preserving good relations with the employer and colleagues.
Also Read :- Types of Letters with Examples
How to Write a Resignation Withdrawal Mail (Step-by-Step Guide)
Writing a resignation withdrawal mail requires careful consideration and a professional approach. Here is a step-by-step guide to help you craft an effective resignation withdrawal mail.
1. Subject Line:
The subject line of your Resignation Withdrawal Mail should be clear and to the point. Here are some examples:
Example
• Request to Withdraw Resignation – [Your Name]
• Resignation Withdrawal Request – [Your Name]
• Request to Retract Resignation – [Your Name]
2. Salutation:
Start your Resignation Withdrawal Mail with a polite greeting:
Example
• Dear [Manager’s Name],
• Respected [Manager’s Name],
3. Acknowledge Your Previous Resignation:
In your Resignation Withdrawal Mail, clearly mention that you are referring to your previous resignation:
Example
• I am writing to formally request the withdrawal of my resignation, which I submitted on [Date].
• This Resignation Withdrawal Mail is to formally retract my resignation letter dated [Date].
4. Explain Your Reason (Optional but Recommended):
Briefly explain why you changed your mind in your Resignation Withdrawal Mail. This helps your employer understand your decision. Be positive and focus on the good things about staying:
Example
• After careful consideration, I have realized that I am deeply invested in my work here and value the opportunities for growth.
• Following discussions with my family, I have decided that remaining at [Company Name] is the best decision for me at this time.
• This Resignation Withdrawal Mail is to inform you that I have reconsidered my decision due to recent positive developments within the team.
5. Reaffirm Your Commitment:
In your Resignation Withdrawal Mail, assure your employer that you are committed to your job:
Example
• I am committed to my role at [Company Name] and look forward to continuing my contributions to the team.
• I am eager to continue working with my colleagues and contribute to the company’s success.
• This Resignation Withdrawal Mail conveys my strong desire to remain a valuable member of the [Department Name] team.
6. Closing:
End your Resignation Withdrawal Mail politely:
Example
• Thank you for your understanding.
• I appreciate your time and consideration.
• Sincerely, [Your Name]
• Yours sincerely, [Your Name]
Example Resignation Withdrawal Mail (All Steps Combined)
Here’s an example combining all the steps for clarity:
This Letter of Resignation provides a clear example of how to structure your request.
Resignation Withdrawal Letter Format in Word :- Download
Sample Templates and Examples
Having a sample template can make it easier to write your resignation withdrawal mail. Here are some examples to guide you.
Template 1: Resignation Withdrawal Mail to Manager
Here’s how all these elements come together in a simple resignation withdrawal mail to manager, below is a simple resignation withdrawal letter to help you revoke your resignation:
Dear Sir,
I am writing to inform you that I have decided to stay with [ABC Corp] and withdraw my resignation dated on [16th June, 2023].
I carefully considered my decision and spoke with my family and friends before making this choice. Also, I appreciate the opportunities and experiences I’ve had with the company and believe I still have a lot to contribute. I’m apologizing if my initial resignation caused any inconvenience to the company.
I hope that my decision to withdraw my resignation will not have any negative consequences, and I am committed to working hard and continuing to contribute to the company’s success. Thank you for your understanding, and I look forward to continuing to work with the company.
Sincerely,
Megha
(555) 123-4567
megha.sharma@email.com
Template 2: Short and Professional Resignation Withdrawal Mail
Subject: Request to Withdraw Resignation
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Resignation Submission Date]. After careful consideration, I have decided that I would like to continue my employment with [Company Name].
I apologize for any inconvenience my initial resignation may have caused and appreciate your understanding in this matter. I remain committed to contributing to the team and achieving our goals.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Job Title]
[Your Contact Information]
Template 3: Detailed Explanation Resignation Withdrawal Mail
Below is the personal reason resignation revoke mail/personal reason resignation withdrawal letter in detail:
Subject: Withdrawal of Resignation Request
Dear [Manager’s Name],
I hope you are doing well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Resignation Submission Date].
Upon further reflection and discussions with my family, I have realized that continuing my career with [Company Name] is the best decision for my professional growth and personal fulfillment. I am genuinely passionate about the work we do here and the team we have built.
I apologize for any disruption my initial resignation may have caused and would like to reassure you of my continued dedication to our projects and objectives. I look forward to continuing to contribute to the success of our team.
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Job Title]
[Your Contact Information]
Template 4: Resignation Withdrawal Letter to School
Priya Sharma
123, Shanti Nagar
Mumbai, Maharashtra, 400001
priya.sharma@example.com
+91-9876543210
23 July 2024
The Principal
St. Xavier’s High School
45, Church Road
Mumbai, Maharashtra, 400002
Dear Mr. Rao,
I am writing to formally withdraw my resignation letter submitted on 15 July 2024. After careful consideration and discussions with my family, I have decided to continue my position as Mathematics Teacher at St. Xavier’s High School.
I deeply regret any inconvenience my previous resignation may have caused and I am fully committed to resuming my duties with renewed dedication and enthusiasm.
I hope for your understanding and support in this matter.
Thank you.
Yours sincerely,
Priya Sharma
Template 5: Resignation Withdrawal Mail to HR
Amit Sharma
123, Green Park Apartments
Gudgaon, UttarPradesh, 400056
amit.sharma@example.com
+91-9876543210
23rd July 2024
Mr. Rajesh Kumar
HR Manager
Tech Solutions Pvt. Ltd.
456, Corporate Park
Mumbai, Maharashtra, 400051
Dear Mr. Kumar,
Subject: Withdrawal of Resignation
I hope this letter finds you well. I am writing to formally withdraw my resignation letter dated 10th July 2024, which was submitted with the intention of resigning from my position as Senior Software Engineer at Tech Solutions Pvt. Ltd. After careful consideration and reflection, I have decided to continue my association with the company.
I sincerely apologize for any inconvenience or disruption my initial resignation may have caused. The decision to withdraw my resignation stems from my continued interest and commitment to contributing to Tech Solutions Pvt. Ltd. I genuinely value the opportunities for growth and development that this organization has provided me and am eager to continue working with the team.
I kindly request you to process my resignation withdrawal and confirm the same at your earliest convenience. I am more than willing to discuss any further details or formalities required for this process.
Thank you for your understanding and support. I look forward to continuing my journey with Tech Solutions Pvt. Ltd. and contributing to its ongoing success.
Yours sincerely,
Amit Sharma
Senior Software Engineer
Template 6: Resignation Withdrawal Acceptance Email from HR
Subject: Acceptance of Resignation Withdrawal
Dear [Employee’s Name],
I hope this message finds you well. We have received your request to withdraw your resignation submitted on [Date], and I am pleased to inform you that your request has been accepted.
We value your contributions to [Company Name] and are glad to have you continue as part of our team. Your decision to stay with us is greatly appreciated, and we look forward to your continued dedication and commitment.
Should you have any further questions or need assistance, please do not hesitate to reach out.
Best Regards,
[HR Manager’s Name]
[Company Name]
Template 7: Resignation Withdrawal Mail After Discussion
Subject: Request for Resignation Withdrawal
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Date]. After our recent discussion, I have had the opportunity to reflect on my decision and the circumstances surrounding it.
I now realize that continuing my journey with [Company Name] is in my best interest and aligns with my professional goals. I am truly grateful for the support and understanding you have shown during this period.
I kindly request that you consider my request to withdraw my resignation and allow me to continue contributing to the team’s success.
Thank you for your consideration.
Best Regards,
[Your Name]
Template 8: Resignation Withdrawal Letter After Salary Increment
Subject: Resignation Withdrawal Request
Dear [Manager’s Name],
I hope this letter finds you well. I am writing to formally withdraw my resignation, which was submitted on [Date]. I am pleased to inform you that, after receiving the recent salary increment, I have decided to continue my employment with [Company Name].
I appreciate the efforts taken by the management to address my concerns and acknowledge my contributions. This positive development has reinforced my commitment to the organization, and I am eager to continue working towards our shared goals.
Thank you for your understanding and support in this matter. I look forward to your favorable response.
Sincerely,
[Your Name]
Check Out :- Resignation withdrawal letter PDF
What to do After Sending the Resignation Withdrawal Mail
After sending your Resignation Withdrawal Mail, here are some important steps:
- Follow up with your manager: It’s a good idea to talk to your manager in person or over the phone soon after sending the Resignation Withdrawal Mail.
- Be prepared to discuss your reasons: Your manager might want to discuss why you changed your mind. Be honest and prepared to answer their questions.
- Be patient: Give your employer time to consider your request.
Tips to Write a Resignation Withdrawal Mail
Follow these tips to learn how to write a professional email to withdraw your resignation request:
1. Use Correct Email Format to Revoke Resignation
It is essential to use a professional email format while sending such emails. Below is a sample format of sending the resignation withdrawal email.
2. Stay Polite and Professional
When you write a letter to withdraw your resignation, it’s essential to maintain a courteous and respectful tone, even if you feel upset or frustrated. Refrain from using blaming words or showing negative emotions.
3. Explain your Reasons in the Email
Give a brief explanation of why you are withdrawing your resignation. This will help your employer understand your change of heart and may even open the door for further discussion. Be honest but tactful in your explanation.
4. Thank the Company in the Letter
Let your employer know that you’re grateful for the chance to work with the company. Express your appreciation for the experience and skills you acquired during your time there.
5. Ask for a Meeting
Try to ask your boss for a meeting to discuss the situation. This can help make sure that they accept your decision to withdraw quickly and also give you a chance to communicate more.
6. Follow Up with Your Employer
After submitting the letter, check with your employer to make sure they accept your withdrawal. This way you’ll know the progress of your withdrawal and avoid any confusion or communication problems in terms of your employment contract.
Common Mistakes to Avoid in Your Resignation Withdrawal Mail
When crafting your resignation email template, be sure to avoid these common pitfalls:
- Being too Casual: Remember, this is a formal communication.
- Oversharing: While you can provide a brief explanation, avoid going into too much detail about your personal circumstances.
- Making Demands: Your resignation withdrawal mail is a request, not a list of demands.
- Burning Bridges: Even if you’re eventually planning to leave, keep the tone positive and professional.
Recommended Read :-
Avoid these Mistakes During Your Notice Period
Conclusion
Writing a resignation withdrawal mail can seem daunting, but with the right approach, it can be a straightforward process. Remember to be clear, concise, and professional in your communication. Whether you’re a working professional or an student in a part-time job or an internship, knowing how to properly withdraw your resignation is a valuable skill that can help you navigate your early career experiences with confidence. Did you know that staying longer at a company can drastically improve your job satisfaction.
By following the guidelines and template provided in this guide, you’ll be well-equipped to handle this situation professionally. Remember, it’s always better to take the time to think through your decisions carefully before submitting a resignation letter. However, if you find yourself needing to send a resignation withdrawal mail, you now have the tools to do so effectively. also learn How to Apologize for a Mistake Professionally by clicking on the link.
Evaluate various career choices to choose the right career path for yourself. Dive into our guide on Career Advice.
Frequently Asked Questions (FAQs)
Q1: How do you revoke a resignation email?
To take back your resignation, write a formal letter to your boss saying you changed your mind and why. Ask to meet and talk more about it. Make sure your boss agrees before you assume you can stay. Also make sure that you follow the correct format.
Q2: Is it good to withdraw the resignation letter?
It’s important to consider the situation before deciding whether to retract your resignation. If you’ve changed your mind or received a better offer, it might be a good idea. But if you quit because of a bad work environment or other serious problems, it might not be a good idea to go back on your decision.
Q3: How do I withdraw my resignation from a company?
If you want to take back your resignation from a company, you need to write a letter to your boss explaining why you changed your mind. Say, thank you for letting me work there and ask to meet and talk more about it. After you send the letter, check with your boss to make sure they got it and accept your decision.
Q4: How do I withdraw my resignation from my notice period?
To withdraw your resignation during your notice period, send a formal email to your manager or HR department as soon as possible. Clearly state your intention to withdraw your resignation and briefly explain your reasons. It’s also advisable to discuss this with your manager directly. The earlier you withdraw it during your notice period, the better.
Q5: How to write a revoke mail?
“Revoke mail” isn’t a common term, but it essentially means the same thing as a resignation withdrawal email. You can use the same format mentioned earlier.
Q6: How to write a formal withdrawal letter?
While email is the most common method these days, you can also write a formal withdrawal letter if you prefer. The format remains similar:
1. Include your contact information and date at the top.
2. Address it to your manager.
3. State your intention to withdraw your resignation and apologize for any inconvenience.
4. Briefly explain your reason (optional).
5. Express appreciation and close formally.
Remember to keep a copy of your withdrawal email or letter for your records.
Q7: What to Do If Your Resignation Withdrawal is Rejected?
Sometimes, an employer may not be able to accept your resignation withdrawal. If this happens:
1. Stay professional: Thank them for considering your request.
2. Ask for feedback: Understanding their decision can help you in future career moves.
3. Discuss alternatives: If possible, explore options like a later end date or part-time work.
4. Learn from the experience: Use this as a learning opportunity for future career decisions.
Q8: How to write a resignation withdrawal email? / How to write an email to withdraw a resignation?
To write a resignation withdrawal email, start with a clear subject line like ‘Request to Withdraw Resignation.’ Then, politely acknowledge your previous resignation, explain your reason for withdrawing it, reaffirm your commitment to the company, and close with a professional sign-off. You can find templates and examples online to help you.
Q9: Can you withdraw your resignation?
Yes, in most cases, you can withdraw your resignation, especially if your employer hasn’t already filled your position. However, it’s best to do so as soon as possible and communicate your decision clearly and professionally, preferably in writing and also verbally with your manager.
Q10: How do you send a withdrawal email?
You send a withdrawal email just like any other professional email. Address it to your manager or HR department. Ensure the subject line clearly states your intention to withdraw, and keep the email concise and professional. After sending, it’s a good idea to follow up with a phone call or in-person conversation.
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