Quick Summary
Have you recently submitted a resignation mail at work, only to realize it was a mistake? It happens more often than you might think. The good news is that you have the opportunity to rectify your decision. This blog will show you how to write a resignation withdrawal mail professionally with a sample.
Writing a resignation withdrawal mail can be challenging, especially if you’re unsure about what to include or how to write it. In this article, we’ll help you write a letter to retract your resignation professionally and effectively. We’ll discuss when you should write one, the benefits of doing so, and provide you with tips and a sample to help you draft your letter.
A resignation withdrawal mail is an email or letter you send to your employer or supervisor when you no longer wish to resign from your position. This type of communication is crucial when you’ve had a change of heart after submitting your initial letter of resignation. Whether you’re working part-time while studying or in an internship, knowing how to properly withdraw your resignation can be a valuable skill.
There are several reasons why a working employee might need to send a resignation withdrawal mail:
Whatever your reason, it’s essential to know how to craft a professional resignation revoke mail to maintain a positive relationship with your employer.
Understanding the proper format for a resignation withdrawal mail is crucial for ensuring your request is taken seriously and processed efficiently. Here’s a detailed breakdown of the format you should follow:
Your subject line should be clear and concise, immediately indicating the purpose of your email. For example:
Begin with a professional greeting. If you know the name of the person you’re addressing, use it. For example:
Start with a clear statement of your intention to withdraw your resignation. Include the date of your original resignation letter. For example:
If you choose to explain your change of heart, keep it brief and professional. For example:
Express your appreciation for the opportunity to reconsider and reaffirm your commitment to the role. For example:
End with a polite request for confirmation and offer to discuss further if needed. For example:
Use a professional closing followed by your full name. For example:
Include your contact details below your name:
Here’s how all these elements come together in a simple resignation withdrawal mail to manager, below is a simple resignation withdrawal letter to help you revoke your resignation:
Dear Sir,
I am writing to inform you that I have decided to stay with [ABC Corp] and withdraw my resignation dated on [16th June, 2023].
I carefully considered my decision and spoke with my family and friends before making this choice. Also, I appreciate the opportunities and experiences I’ve had with the company and believe I still have a lot to contribute. I’m apologizing if my initial resignation caused any inconvenience to the company.
I hope that my decision to withdraw my resignation will not have any negative consequences, and I am committed to working hard and continuing to contribute to the company’s success. Thank you for your understanding, and I look forward to continuing to work with the company.
Sincerely,
Megha
(555) 123-4567
megha.sharma@email.com
👉 Also Read: Types of Letters with Examples
Writing a resignation withdrawal mail doesn’t have to be complicated. Follow these simple steps to create a clear and professional message:
Your subject line should be straightforward and to the point. For example:
Begin your email by addressing the appropriate person, typically your immediate supervisor or the HR representative you initially sent your resignation to.
In the opening paragraph, clearly state that you wish to withdraw your resignation. Be direct and concise.
While not mandatory, providing a brief explanation for your change of heart can help your employer understand your decision better.
Thank your employer for their understanding and consideration of your request.
Conclude by expressing your commitment to your role and the company.
End your email with a professional closing, such as “Sincerely” or “Best regards,” followed by your name.
Subject: Request to Withdraw Resignation
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Resignation Submission Date]. After careful consideration, I have decided that I would like to continue my employment with [Company Name].
I apologize for any inconvenience my initial resignation may have caused and appreciate your understanding in this matter. I remain committed to contributing to the team and achieving our goals.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Job Title]
[Your Contact Information]
Subject: Withdrawal of Resignation Request
Dear [Manager’s Name],
I hope you are doing well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Resignation Submission Date].
Upon further reflection and discussions with my family, I have realized that continuing my career with [Company Name] is the best decision for my professional growth and personal fulfillment. I am genuinely passionate about the work we do here and the team we have built.
I apologize for any disruption my initial resignation may have caused and would like to reassure you of my continued dedication to our projects and objectives. I look forward to continuing to contribute to the success of our team.
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Job Title]
[Your Contact Information]
Priya Sharma
123, Shanti Nagar
Mumbai, Maharashtra, 400001
priya.sharma@example.com
+91-9876543210
23 July 2024
The Principal
St. Xavier’s High School
45, Church Road
Mumbai, Maharashtra, 400002
Dear Mr. Rao,
I am writing to formally withdraw my resignation letter submitted on 15 July 2024. After careful consideration and discussions with my family, I have decided to continue my position as Mathematics Teacher at St. Xavier’s High School.
I deeply regret any inconvenience my previous resignation may have caused and I am fully committed to resuming my duties with renewed dedication and enthusiasm.
I hope for your understanding and support in this matter.
Thank you.
Yours sincerely,
Priya Sharma
Amit Sharma
123, Green Park Apartments
Gudgaon, UttarPradesh, 400056
amit.sharma@example.com
+91-9876543210
23rd July 2024
Mr. Rajesh Kumar
HR Manager
Tech Solutions Pvt. Ltd.
456, Corporate Park
Mumbai, Maharashtra, 400051
Dear Mr. Kumar,
Subject: Withdrawal of Resignation
I hope this letter finds you well. I am writing to formally withdraw my resignation letter dated 10th July 2024, which was submitted with the intention of resigning from my position as Senior Software Engineer at Tech Solutions Pvt. Ltd. After careful consideration and reflection, I have decided to continue my association with the company.
I sincerely apologize for any inconvenience or disruption my initial resignation may have caused. The decision to withdraw my resignation stems from my continued interest and commitment to contributing to Tech Solutions Pvt. Ltd. I genuinely value the opportunities for growth and development that this organization has provided me and am eager to continue working with the team.
I kindly request you to process my resignation withdrawal and confirm the same at your earliest convenience. I am more than willing to discuss any further details or formalities required for this process.
Thank you for your understanding and support. I look forward to continuing my journey with Tech Solutions Pvt. Ltd. and contributing to its ongoing success.
Yours sincerely,
Amit Sharma
Senior Software Engineer
Follow these tips to learn how to write a professional email to withdraw your resignation request-
It is essential to use a professional email format while sending such emails. Below is a sample format of sending the resignation withdrawal email.
When you write a letter to withdraw your resignation, it’s essential to maintain a courteous and respectful tone, even if you feel upset or frustrated. Refrain from using blaming words or showing negative emotions.
Give a brief explanation of why you are withdrawing your resignation. This will help your employer understand your change of heart and may even open the door for further discussion. Be honest but tactful in your explanation.
Let your employer know that you’re grateful for the chance to work with the company. Express your appreciation for the experience and skills you acquired during your time there.
Try to ask your boss for a meeting to discuss the situation. This can help make sure that they accept your decision to withdraw quickly and also give you a chance to communicate more.
After submitting the letter, check with your employer to make sure they accept your withdrawal. This way you’ll know the progress of your withdrawal and avoid any confusion or communication problems in terms of your employment contract.
When crafting your resignation withdrawal mail, be sure to avoid these common pitfalls:
👉 Also Read: Avoid these Mistakes During Your Notice Period
Sometimes, an employer may not be able to accept your resignation withdrawal. If this happens:
👉 Also Read: How to Reject a Job Offer
If your attempt to retract your resignation is unsuccessful, don’t despair! It might be a blessing in disguise. See it as an opportunity to:
This situation highlights the importance of carefully considering your decisions in your professional life. Before submitting a resignation email or letter, take time to:
By taking these steps, you can avoid the need for a resignation withdrawal mail in the future.
👉 Check Out: Resignation withdrawal letter PDF
Writing a resignation withdrawal mail can seem daunting, but with the right approach, it can be a straightforward process. Remember to be clear, concise, and professional in your communication. Whether you’re a working professional or an student in a part-time job or an internship, knowing how to properly withdraw your resignation is a valuable skill that can help you navigate your early career experiences with confidence. Did you know that staying longer at a company can drastically improve your job satisfaction.
By following the guidelines and template provided in this guide, you’ll be well-equipped to handle this situation professionally. Remember, it’s always better to take the time to think through your decisions carefully before submitting a resignation letter. However, if you find yourself needing to send a resignation withdrawal mail, you now have the tools to do so effectively. also learn How to Apologize for a Mistake Professionally by clicking on the link.
👉 Evaluate various career choices to choose the right career path for yourself. Dive into our guide on Career Advice.
To take back your resignation, write a formal letter to your boss saying you changed your mind and why. Ask to meet and talk more about it. Make sure your boss agrees before you assume you can stay. Also make sure that you follow the correct format.
It’s important to consider the situation before deciding whether to retract your resignation. If you’ve changed your mind or received a better offer, it might be a good idea. But if you quit because of a bad work environment or other serious problems, it might not be a good idea to go back on your decision.
If you want to take back your resignation from a company, you need to write a letter to your boss explaining why you changed your mind. Say, thank you for letting me work there and ask to meet and talk more about it. After you send the letter, check with your boss to make sure they got it and accept your decision.
The most professional way to withdraw a resignation notice is to send a formal email to your manager. You can also follow up with a phone call to discuss it further.
“Revoke mail” isn’t a common term, but it essentially means the same thing as a resignation withdrawal email. You can use the same format mentioned earlier.
While email is the most common method these days, you can also write a formal withdrawal letter if you prefer. The format remains similar:
1. Include your contact information and date at the top.
2. Address it to your manager.
3. State your intention to withdraw your resignation and apologize for any inconvenience.
4. Briefly explain your reason (optional).
5. Express appreciation and close formally.
Remember to keep a copy of your withdrawal email or letter for your records.
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Chegg India does not ask for money to offer any opportunity with the company. We request you to be vigilant before sharing your personal and financial information with any third party. Beware of fraudulent activities claiming affiliation with our company and promising monetary rewards or benefits. Chegg India shall not be responsible for any losses resulting from such activities.
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