How to Write a Half Day Leave Application: Templates & 11 Samples

Taking a half day leave is a common practice among students, office workers, and employees in India for personal reasons, health issues, or urgent work. Writing a half day leave application might seem simple, but crafting it effectively ensures that your request is approved without any hassle.

Half Day Leave Application is a part of the leave policy of the companies and can be availed as per your requirement. Usually, it depends on the company’s HR policies. Every company provides this benefit to their employees. This helps the employees to not use their entire one-day leave for some work which can be completed in half-day. This article is your one-stop guide to understanding how to write a professional and polite half day leave application, tailored for different situations.

What is a Half Day Leave Application?

A half day leave application is a formal request made to your teacher, manager, or employer to allow you to leave for half of the working day. This could mean leaving early from work or arriving late to school or the office. Unlike a full-day leave, this type of leave is shorter and usually involves fewer formalities.

Whether you are a student needing to leave school early for a family function or an office worker seeking permission for a personal appointment, writing a clear and concise half day leave letter is crucial.

How to Write a Perfect Half Day Leave Application?

Follow these simple steps to draft a professional half day leave application for any situation:

1. Start with a Polite Salutation

Begin your application by addressing the concerned authority. Use phrases like:

• “Respected Sir/Madam”
• “Dear [Name/Designation]”

2. Mention the Reason for Leave

Clearly state why you need the leave. Be honest and concise. Common reasons include:

• Doctor’s appointment
• Family emergency
• Important personal work

3. Specify the Timing

Mention the exact time of the leave and whether it is for the first half or second half of the day. For example:

• “I will need to leave after lunch break.”
• “I would like to join after the morning session.”

4. Request Permission

Politely ask for approval by saying:

• “I request you to kindly grant me half day leave.”
• “I hope you will consider my application positively.”

5. Provide Supporting Details (If Necessary)

If required, attach supporting documents like appointment slips or event invites.

6. Close with Gratitude and Contact Information

End with a thank-you note and offer to provide further clarification if needed.

Also Read :- What is Self-Management and it’s Importance

2. Half Day Leave Application Format in Hindi

For Indian students, here’s a Half Day Leave Application in Hindi format:

विषय: आधे दिन की छुट्टी के लिए आवेदन

आदरणीय [शिक्षक/प्रधानाचार्य],

मैं [आपका नाम], कक्षा [अपनी कक्षा का उल्लेख करें] का छात्र हूँ। मुझे [दिनांक का उल्लेख करें] को [कारण का उल्लेख करें] के कारण आधे दिन की छुट्टी की आवश्यकता है। मैं [सुबह/दोपहर] की कक्षाओं के बाद अनुपस्थित रहूंगा।

आपकी सहमति के लिए मैं आपका आभारी रहूंगा।

सादर,
[आपका नाम]
[कक्षा और सेक्शन]

Half Day Leave Application Samples

Below are the most required sample examples for an application for half day leave.

1. Half Day Leave Application for Doctor Appointment

Subject: Half day leave application for a doctor’s appointment.

Dear Sir/Madam,

I am submitting this application to request a half-day leave today. I have been feeling sick and unable to give my best to my tasks. My doctor’s appointment is scheduled for 3 p.m. Hence, I may not be able to return in time for work. I have completed my tasks and sent them via email. Additionally, I do not have any urgent assignments that require submission by the end of the day.

I would be available by phone and email for any queries. Please approve my half-day leave.

Regards
{Name}

2. Half-Day Leave Application for Personal Reasons

Subject: Half day leave request for personal reason

Dear Sir/Madam,

Due to personal reasons, kindly grant me a half-day leave on {Date}, for the first or second half of the day. I have already emailed my completed tasks to you, and I have also updated my team on the ongoing project. They are aware and will continue working on it until I return to the office.

I would be available by phone and email. Please be in touch with me if there are any requirements.

Regards
{Name}

3. Half Day Leave Application for Urgent Work

Subject: Application for Half Day Leave Due to Urgent Work

Dear Sir/Madam,

I am informing you through this half day leave mail that I have urgent work in the bank on {Date} first/second half. And I will not be able to resume work on time. I have completed my immediate assignments, and no assignments need to be submitted by EOD. 

I would be available by phone and mail. Please approve my application for half day leave. 

Regards
{Name}

4. Advance Half Day Leave Application for Office

Subject: Request for half day leave

Dear Sir/Madam,

I am writing to inform you that my car/bike broke down while I was coming to the office, and I have to call the workshop to tow it for repair. I may not make it to the office on time. So, I will resume office in the second half.

Please approve my half day leave application. You can reach me on the phone for queries. 

Regards
{Name}

5. Half Day Sick Leave Application For Office

Subject: Half day sick leave application for office.

Dear Sir/Madam,

I am writing this email to let you know that I am feeling unwell and will need to take a half day of sick leave today, [Date]. I plan to leave the office by 1:00 pm and hope to return to my duties by tomorrow. I will ensure all urgent tasks are either completed before I leave or handed over to a colleague for seamless operations. Thank you in advance.

Regards
{Name}

6. Half Day Leave Application to Principal

Subject: Application for half day leave for teacher.

Dear Principal,

I am writing this email to let you know that I can only come to the school after 1 pm. My son/daughter is not feeling well. I am taking him/her to the hospital for the check-up, which may take some time. He or she is suffering from food poisoning. I will come back to the school after lunchtime.
So, please consider this email a request for a half day leave.

Regards
{Name}

7. Half Day Leave Application in School

Subject: Half day leave application for school.

Dear Sir/Madam,

I am submitting this application to request a half-day leave today. I have to go to my sister’s ceremony function. The ceremony will start at 12:30. Hence, I may not be able to return to school for the remaining classes. I have requested my classmate, & he/she is ready to share the work done in the classes in my absence.

I would be available by phone and email for any queries. Please approve my half-day leave.

Regards
{Name}

8. Half Day Leave Application For Family Function

Subject: Request for half day leave for a family function

Dear Sir/Madam,

I am requesting a half-day leave on 15th September to attend a family function. I will need to leave the office by 11:00 pm to ensure I can arrive on time for the event. I will make sure to complete all urgent tasks before leaving or delegate them to a colleague. I appreciate your understanding and support in granting me this family function leave.

Regards
{Name}

9. Half Day Leave Application For Examination Leave

Subject: Application for examination leave for half day

Dear Sir/Madam,

I am reaching out to request a half-day leave on [date], as I have an important examination to attend. I will need to be away from work from [start time] to [end time]. I will make sure to complete any urgent tasks before my leave and am happy to coordinate with the team to ensure a smooth workflow during my absence.

Thankyou for your consideration.

Regards
{Name}

10. Half Day Leave Application for Fever

Subject: Request for Half-Day Leave

Dear [Recipient Name],

I am writing to request a half-day leave on [Date] due to a sudden onset of fever. I am unable to concentrate on my work effectively in my current condition.

I plan to leave at [Time] and will ensure that all my pending tasks are completed before leaving. I apologize for any inconvenience this may cause and appreciate your understanding.

Thank you for your consideration.

Sincerely,
[Your Name]
[Your Designation]
[Your Contact Information]

11. Half Day Leave Application for College

Subject: Request for Half Day Leave

Respected Sir/Madam,

I am [Your Name], a student of [Your Department/Year] at [College Name]. I need to leave after the first half of the day on [Date] due to [Reason, e.g., personal work, family matter].

I kindly request you to grant me half day leave and assure you that I will make up for any missed lectures.

Thank you for your understanding.

Sincerely,
[Your Name]
[Roll Number/Contact Information]

Common Reasons for Half Day Leave Applications

There are several reasons to apply for a half day leave application. Let’s look at them. 

• Family emergencies: The leave can be taken in case of any emergencies in your family. Attending to someone sick or taking them to a doctor is a family emergency. Family responsibilities are a priority and should be considered under family emergencies. 
• Personal appointments: The leave can be taken for any personal appointments, like visiting an advisor for some work, meeting a doctor, or some other personal work. 
• Professional development: A half day leave can be taken to attend an official training or conference. 
• Medical appointments or emergencies: You can avail of this leave when you have a medical appointment or have to see a doctor because of some medical emergency. This is a very crucial reason to take leave.
• Personal work: You can take a leave when you have to attend personal work like a family event, bank work, or others. Sometimes the leave can be taken for a short period of personal time from work. Taking breaks for small vacation time would help to rejuvenate for work.
• Vehicle maintenance or breakdown: Take a half-day leave to attend to your vehicle maintenance or get stuck as there is a breakdown. Use this leave for this reason. School events – Employees with children need time to attend school events, childcare, and other activities. They can avail of the leave for their children.

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Mistakes to Avoid When Writing a Half Day Leave Application

1. Being Too Vague
   • Clearly explain your reason instead of just saying “personal work.”
2. Using Casual Language
   • Maintain a professional tone. Avoid slang or overly casual phrases.
3. Not Mentioning the Time Clearly
   • Specify whether you’re leaving early or arriving late.
4. Skipping Important Details
   • Ensure you mention the date and your contact information.

Tips for Writing an Effective Half Day Leave Application

• Keep it Simple and Professional: Use clear language to avoid confusion.
• Be Honest About the Reason: Always provide genuine reasons for your leave.
• Submit Your Application on Time: Give your employer or teacher enough notice.
• Follow the Organization’s Policy: Check if there are any specific guidelines for half day leaves.

Applying for Half-Day Leave

Half day leaves are important in an organization. It reflects workplace flexibility and employee-friendly HR policies. The employees should write a formal, short email addressing the issue. The half day leave application should mention the date of leave and resume time. They should never leave the subject line blank or use random subject lines. Using fancy formats is a strict no. So, use the half-day leave for personal, medical, emergencies, family, or child duties. 

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